Planning: staff scheduling linked directly to your time registration

With our Planning module you schedule employees, vehicles and locations in a few clicks, and GeoDynamics compares what you planned with the hours actually worked.

No separate scheduling tool next to your time registration: everything sits in the same system, from schedule to job costing and invoicing.

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How GeoDynamics can help with your scheduling

Screenshot of the scheduling form in the GeoDynamics Planning module, showing employees, period, vehicle and locationCreate a schedule in a few clicks

Select one or more employees and a period, and link a vehicle, location and job number straight away.

All the context is in the right place from the start, with no separate tools and no double data entry.

Screenshot of group scheduling in the GeoDynamics Planning module, with bulk scheduling and automatic conflict checkingGroup scheduling for large crews

Schedule dozens of employees across several days in one go, or import your schedule in bulk from Excel.

The Planning module checks for overlapping schedules automatically, so nobody is booked twice.

Screenshot of the comparison between planned and actual hours worked in the GeoDynamics Planning moduleSee straight away where schedule and reality diverge

Every schedule is compared automatically with the hours actually registered.

Started late, stopped early or hours short: you see it at a glance, per employee and per day.

Screenshot of the weekly overview in the GeoDynamics Planning module, with filters on vehicle and location and absences in viewWeekly overview with filters and absences

View your whole team side by side in a weekly overview, filter by vehicle or location, and see absences in the same screen.

Export everything to Excel whenever you want.

Choose a smart, simple scheduling module for your business

Scheduling and time registration finally in one system

Our site manager used to plan in a separate Excel file and we had to compare it with the actual hours afterwards. Now everything sits in one system: we see immediately whether someone started late or stopped early, without anyone having to retype anything between two tools.

Angelique Vantroys, Office Manager – Climawest

Hear how companies like yours combine scheduling and time registration

Get advice with no obligation and find out in a few minutes whether the GeoDynamics Planning module fits the way you work. No commitments, just insight.

How does scheduling work at GeoDynamics?

Scheduling and time registration in one flow, without double data entry

The GeoDynamics Planning module combines a simple schedule overview for HR and managers with an automatic comparison against the hours actually registered.

You schedule your team in a few clicks, see immediately where schedule and reality diverge, and the flow through to job costing and invoicing runs entirely automatically.

Create a schedule

You select employees and days, and link a vehicle, location and job number in the same step.

  • Select one or more employees and the day(s) you need

  • Link a vehicle, location and job number

  • Add a short description if needed

Automatic checks

The Planning module checks for overlapping schedules automatically before you can save.

  • Overlapping schedules are checked per employee

  • You can only save once validation has passed

  • Absences (holiday, sick leave) appear in the overview automatically

Compare and export

Planned hours are compared with actual hours automatically, ready to export.

  • Planned hours are compared automatically with hours actually worked

  • Deviations (late, early, hours short) are flagged

  • Export the full weekly schedule to Excel whenever you want

Which companies is the Planning module suited to?

The GeoDynamics Absences solution is used by more than 4,000 Belgian organisations: from SMEs to large enterprises, from crews on site to office staff.

Any company that tracks holiday, sick leave and absences of employees gains efficiency with automatic leave balances, digital approval and correct transfer to payroll.

The solution is flexible, scalable and simple to configure per leave type.

Construction & project-driven companies

Schedule per site, link vehicles and job numbers, and compare with the hours actually worked.

Installation, service & maintenance companies

Schedule technicians across different locations and see immediately whether the schedule was followed.

Facility management & cleaning

Schedule several locations and teams side by side, with absences in view.

Logistics, distribution & transport

Combine scheduling with vehicle deployment and driver availability.

track and trace integration

Scheduling and time registration in one system, no separate tool needed

  • No double data entry – what you schedule is automatically ready in your time registration. Nothing has to be retyped between two systems.

  • Automatic comparison of planned vs actual hours – ready to use for job costing, with no separate integration or export.

  • Job number and location carry through automatically – from schedule to invoice, everything stays consistent.

Want to know more about what is possible? Get in touch below to book a demo.

“The GeoDynamics solutions give me a clear overview of my team and my schedule. I know exactly what is planned and what actually happens, and I can adjust quickly when needed.”

Dewi Declerq,
Administrative assistant at Casteleyn

Start today with scheduling that actually counts

No more separate scheduling tool alongside your time registration. Schedule your team, compare automatically with what actually happened, and keep a complete overview.

  • 4,000+ customers

  • Extensive support

  • Fast payback